Archived Replenishments

Archived Replenishments shows all completed and archived replenishment requests. Review receiving history, verify what was received, track processing dates, and see payment status. This is your historical record of all inventory that has been received and processed.

Why Use Archived Replenishments?

Complete History

Access all completed replenishment requests without time limits. Perfect for audits and historical analysis.

Receiving Verification

Review exactly what was received in past shipments. Verify SKUs, quantities, and processing dates.

Payment Tracking

See payment status for completed replenishments. Track which shipments have been paid to suppliers.

Performance Analysis

Analyze receiving performance over time. See processing dates, arrival dates, and completion times.

Search and Filter

Filter by Reple ID, PO #, Account, Date request, and Date submited to find specific archived requests.

How to Access Archived Replenishments

1. Navigate to Archived Replenishments

   Go to Inventory → Replenishments and inside of it click in the Archived History button.

2. Review the List

   The table shows all archived replenishment requests with:

   • Request ID - Click to view full details
   • PO# - Purchase Order number
   • Account - OMS account ID
   • Supplier - Supplier name
   • Status - Current archived status (PROCESSED, SUBMITTED, PARTIALLY PROCESSED, ARCHIVED)
   • Comments - Notes about the request
   • Sync API - Whether API sync was enabled
   • Date request - When the request was created
   • Expected arrival - Expected delivery date
   • Date arrived - Actual arrival date
   • Date submitted - When receiving was completed

3. Filter Archived Requests

   Use search and filter options to find specific requests:

   • Filter by status
   • Filter by account
   • Filter by date range
   • Search by PO number or Request ID

4. Sort and Paginate

   Click column headers to sort. Use Records Per Page (10, 20, 50, 100, 200, 500, All Records) and First, Previous, Next, Last to navigate.

Viewing Archived Request Details

1. Click on Reple ID

   Click the Reple ID in the table to open the detail view. The link goes to the replenishment detail page.

2. Review Complete Information

   The detail view shows:

   • Complete request information
   • All SKUs in the request
   • Quantities requested vs received
   • Bin assignments
   • Processing dates
   • Comment and procedure information

3. Verify Receiving

   Check that all items were received correctly:

   • Compare requested vs received quantities
   • Verify bin assignments
   • Review processing dates
   • Check for any discrepancies

Understanding Status Types

PROCESSED

What it means:

• All inventory was received completely
• All items were processed and put in bins
• Quantities received match quantities requested
• Replenishment completed successfully

When you see this:

• Everything arrived as expected
• Receiving process completed without issues
• Inventory updated in the system

SUBMITTED

What it means:

• Receiving is complete
• Request submitted for final review
• Ready for archiving or payment processing

When you see this:

• Receiving finished but not yet finalized
• May need review before marking as paid
• Transitional status before PROCESSED

PARTIALLY PROCESSED

What it means:

• Some items were received but not everything
• Replenishment was closed with partial receipt
• Missing items may need to be reordered

When you see this:

• Partial shipment received
• Supplier didn’t send everything
• Replenishment closed but incomplete

What to do:

• Review what was missing
• Create new replenishment for missing items if needed
• Contact supplier about discrepancies

ARCHIVED

What it means:

• Replenishment has been archived
• Marked as paid to supplier
• Final status for accounting purposes

When you see this:

• Invoice has been paid
• Replenishment is closed for accounting
• No further action needed

Understanding Qty pre-sync (Sync API)

The Qty pre-sync column shows a checkbox for Sync API status:

• Checked: Sync API was On when the replenishment was processed
• Unchecked: Sync API was Off

Filtering and Searching

1. Filter by Reple ID, PO #, or Account

   Use the search form fields at the top:

   • Reple ID - Enter exact request ID
   • PO # - Enter PO number (searches with “contains”)
   • Account - Select from dropdown

2. Filter by Date Range

   Use Date request (between) and Date submited (between) with the calendar pickers to narrow results.

3. Use Basic Search

   Enter keywords and click Search (*). Basic search finds matches in: PO number, supplier name, comment, Sync API, tracking number, and other fields. Choose Exact phrase, All words, or Any word.

4. Clear Filters

   Use Reset or Show all to clear all filters. Use Hide highlight to remove search term highlighting when results are shown.

Best Practices

Regular Reviews

Review archived replenishments regularly to verify receiving accuracy and track payment status.

Status Verification

Verify that replenishments show the correct status. PROCESSED means everything arrived, PARTIALLY PROCESSED means items are missing.

Payment Tracking

Use ARCHIVED to track which replenishments have been paid to suppliers for accounting purposes.

Historical Analysis

Use the search and filter options to analyze receiving trends, supplier performance, and processing times.

Discrepancy Handling

Review PARTIALLY PROCESSED requests to identify missing items and create new replenishments if needed.

Audit Trail

Keep archived replenishments for audit purposes. They provide complete history of all receiving activities.

Troubleshooting

Can’t Find an Archived Request

Problem: A completed replenishment doesn’t appear in archived list.

Solution:

• Check if filters (Account, Date request, Date submited) might hide it
• Verify the replenishment was actually completed and archived
• Search by Reple ID in the Reple ID field
• Check if you have permissions to view that account’s archived requests

Status Shows PARTIALLY PROCESSED

Problem: A replenishment shows PARTIALLY PROCESSED but you expected PROCESSED.

Solution:

• Review the request details to see what items are missing
• Check if receiving was completed correctly
• Verify quantities received vs requested
• Create a new replenishment for missing items if needed

Payment Status Not Clear

Problem: Can’t tell if a replenishment has been paid.

Solution:

• ARCHIVED indicates payment has been marked
• Review accounting records separately
• Contact accounting department for payment confirmation

Related Features

• Replenishments - View active replenishment requests
• Receiving - Process incoming inventory
• Warehouse Overview - View current inventory levels
• Reports - Generate receiving and replenishment reports